Chapters Health

  • Department Secretary Human Resources (20 hrs/week)

    Job Locations US-FL-Temple Terrace
    Job ID
    2018-2772
    Department
    2122 Thrift Store LH North
    Type
    Part Time Regular
  • Overview

    Role:

    Responsible for routine administrative support for the Human Resources and Education.

     Qualifications:

    • Well-developed organizational skills; attention to detail with high degree of accuracy.
    • High school diploma required.
    • College education preferred, but may substitute  previous related work experience of 2 to 3 years administrative experience (human resources environment preferred).
    • Intermediate working knowledge of a variety of software programs, including Word, Excel, Outlook &  PowerPoint
    • Experience working with databases and/or Human Resource Information Systems (HRIS) or Learning Management Systems (LMS) preferred.  Sharepoint skills invaluable.
    • Must have valid driver's license, automobile insurance, and reliable transportation.
    • Able to travel to off-site locations.
    • Ability to work independently and prioritize multiple tasks under minimal direction.
    • Ability to lead by example, adhering to the highest standards of professional work ethics and confidentiality
    • Self-starter who completes assignments accurately and in a timely manner.
    • Strong communication skills, including face-to-face, telephone, and computer skills.
    • Must be able to interact successfully with internal and external customers, presenting a positive and professional image.
    • Able to demonstrate strong ethical base related to mission, including confidentiality, sensitivity, and flexibility.

     

    Competencies:

    • Must satisfactorily complete competency requirements for this position, including the ability to write with grammatical proficiency.

     

    Responsibilities of all employees:

    • Represent the Company professionally at all times through care delivered and/or services provided to all clients.
    • Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
    • Comply with Company policies, procedures and standard practices.
    • Observe Company health, safety and security practices.
    • Promote the Company through participation in community and professional organizations.
    • Participate proactively in improving performance at the organizational, departmental and individual levels.
    • Improve own professional knowledge and skill level.
    • Advance electronic media skills.
    • Support Company research and educational activities.
    • Share expertise with co-workers both formally and informally.
    • Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

     

    Job Specific Responsibilities:

    Overall

    • Provides routine administrative support for Human Resources department.
    • Coordinates, schedules and sets up meetings; prepare agendas/meeting minutes and send group reminders.
    • Manages mailings, duplication and dissemination of information.
    • Prepares and process internal and external correspondence.
    • Organizes, maintains and updates departmental files.
    • Acts in accordance with Company and Department(s) standards in handling/resolving/ensuring customer services.   All  internal/external customer concerns/needs are resolved and handled in a timely and effective manner. 
    • Handles and administers sensitive documentation relating to subpoenas and releases on a deadline basis.  Coordinates Payroll, Workers Compensation and HRIS information to complete these tasks. 
    • Anticipates the needs of and provides support for the functions of the departments
    • Prepares and process spreadsheets and graphics to compile and tabulate data using multiple software programs.
    • Coordinates functions, meetings/functions under the direction and in collaboration with Department(s) AVP, Directors, and Managers.
    • Maintains department(s) manuals; assists with department electronic policy.
    • Assists with retrieving  documentation as needed for reports and audits
    • Administers Company recognition programs. 
    • Prepares documents necessary for internal and external educational programs developed by HR Organizational Development. 
    • Performs other duties as assigned

     

    Task Specific

    • Monitors/orders office supplies and certain HR services.
    • Sets up and organize files.
    • Makes arrangements for internal meetings and coordinate external seminars/conferences and reservations, schedules and handles follow up phone and email correspondence for Department AVP. 
    • Performs data entry with regard for data integrity; maintain department data base information.
    • Assists with compiling reports.
    • Performs special assignments, researching information utilizing applicable websites and report preparation.
    • Provides phone backup; provide phone coverage when needed.
      • Other duties as assigned.

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